EffishMail is committed to protecting your privacy. This Privacy Policy explains how our offline email client handles your personal information and data, emphasizing our privacy-first design principles.
Last updated: October 1, 2025 | Effective Date: October 1, 2025
Privacy-First Promise
EffishMail processes all your email data locally on your device. We never access, store, or transmit your email content to our servers.
1. Data We Access from Google Services
Google User Data Access
When you connect your Google account to EffishMail, we access the following Google user data:
1.1 Gmail Data Access
Email Messages: Read, compose, send, and manage your Gmail messages and threads
Email Metadata: Message headers, timestamps, sender/recipient information, and labels
Attachments: Download and view email attachments
Labels and Folders: Read and manage Gmail labels, folders, and organizational structure
Draft Messages: Create, edit, and manage draft emails
1.2 Google Account Information
Basic Profile: Your name, email address, and profile picture for account identification
Authentication Tokens: OAuth tokens for secure access to your Gmail account
2. How We Use Google User Data
Local Processing Only
All Google user data is processed entirely on your local device. We do not transmit, store, or analyze your Gmail data on our servers.
2.1 Email Management
• Display and organize your Gmail messages in the app interface
• Enable offline access by caching messages locally on your device
• Process email content for search and filtering functionality
• Generate drafts and send replies through the Gmail API
2.2 AI Features
• Analyze email content locally for smart categorization and labeling
• Generate AI-powered email replies using on-device models
• Create email summaries and extract key information locally
• Provide intelligent email composition assistance
3. Data Sharing Practices
No Data Sharing
We do not share, sell, rent, or transfer your Google user data to any third parties for any purpose.
3.1 Third-Party Access
No Third-Party Sharing: Your Gmail data is never shared with advertisers, marketers, or data brokers
No Analytics Sharing: Email content and metadata are not shared with analytics services
No AI Training Use: Your email data is not used to train external AI models or services
3.2 Legal Exceptions
We only access or disclose your data in these limited circumstances:
• When required by law or valid legal process
• To protect the security and integrity of our services
• With your explicit consent for a specific purpose
4. Data Storage and Protection
4.1 Local Storage Security
Device-Only Storage: All Gmail data is stored only on your local device
Encryption: Local data is encrypted using industry-standard encryption protocols
Secure Credentials: OAuth tokens are stored in your device's secure keychain
No Cloud Backup: We do not back up your email data to cloud services
4.2 Security Measures
Transport Security: All API communications use HTTPS/TLS encryption
Access Control: Data access is restricted to the EffishMail application only
Regular Updates: Security patches and updates are deployed regularly
No Server Storage: No Gmail data is transmitted to or stored on our servers
5. Data Retention and Deletion
Data Retention Policy
Since all data is stored locally on your device, you have complete control over data retention and deletion.
5.1 Data Retention
Local Caching: Email data is cached locally for offline access until manually cleared
User Control: You can configure cache retention periods in app settings
No Server Retention: We do not retain any of your Gmail data on our servers
5.2 Data Deletion Options
Manual Deletion: Clear cache and local data through app settings
Account Disconnection: Remove Google account access to delete all associated data
App Uninstall: Uninstalling the app permanently removes all local data
Requesting Data Deletion
To request complete deletion of your data from EffishMail:
• Disconnect your Google account in app settings
• Clear all local data and cache
• Contact support@effish.com to verify complete deletion
• Uninstall the EffishMail application
6. Information We Collect (Non-Google Data)
6.1 Data We DO NOT Collect
Email content, messages, or attachments
Email account credentials or passwords
Contact lists or address books
AI processing results or generated content
6.2 Limited Data We May Collect
We may collect minimal, non-personal technical information solely for app functionality and improvement:
App Usage Analytics: Basic usage statistics (app launch frequency, feature usage) - anonymized and aggregated only
Crash Reports: Technical error logs to improve app stability (no personal data included)
Device Information: Operating system version, app version for compatibility purposes
Purchase Information: Transaction data from app stores for license verification (handled by Apple/Microsoft)
7. Third-Party Services
7.1 Email Service Providers
EffishMail connects directly to your email service providers (Gmail, Outlook, iCloud, etc.) using standard email protocols. We do not intercept or store this communication.
7.2 App Store Services
Purchases and license verification are handled by:
• Apple App Store (iOS/macOS versions)
• Microsoft Store (Windows versions)
These services have their own privacy policies and data handling practices.
8. Your Rights and Controls
Since EffishMail processes data locally, you have complete control:
Data Access: All your data remains on your device, accessible to you at all times
Data Deletion: Uninstalling the app removes all local data permanently
Data Portability: Export your data at any time through the app's export features
Settings Control: Full control over all app settings and data processing options
Data Backup Responsibility
Since all data is stored locally, you are responsible for backing up your email data and app settings. We recommend regular device backups to prevent data loss.
9. Children's Privacy
EffishMail is not intended for use by children under 13 years of age. We do not knowingly collect personal information from children under 13. If you are a parent or guardian who believes your child has provided personal information, please contact us.
10. International Data Transfers
Since EffishMail processes all data locally on your device, there are no international data transfers. Your email data never leaves your device and is not transmitted to any servers, regardless of your location.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or for legal reasons. We will notify you of any significant changes through the app or our website. Your continued use of EffishMail after changes constitutes acceptance of the updated policy.
12. Contact Information
If you have questions about this Privacy Policy or our privacy practices, please contact us:
• Email: support@effish.com
• Website: www.effishmail.app
• In-app support center
13. Legal Basis for Processing
Where applicable (such as under GDPR), our legal basis for processing the limited data we collect is:
Legitimate Interest: To provide and improve our services
Consent: When you agree to optional analytics or crash reporting
Contract Performance: To fulfill our obligations under the Terms of Service
This Privacy Policy demonstrates EffishMail's commitment to protecting your privacy through our offline-first architecture. By using EffishMail, you can be confident that your email data remains private and secure on your device.